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Army Global Address List - How to update information on the DoD Enterprise (DEE) Global Address List (GAL). Army users know it as Enterprise

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Army Global Address List

1 How to update information in a DoD Enterprise (DEE), Global Address List (GAL). Army users know it as business: Michael J. Danbury Last Revision / View: 04 June 2015 This guide was created to assist members of the Military Intelligence Readiness Command (MIRC) in updating their information in the DISA GAL. Will be used by anyone working DoD Enterprise. The Defense Personnel Information Center (DMDC) is a database used by the DoD Note: This guide indicates that you can access other CAC-enabled websites from your computer. If you can't, please visit: for help before continuing. The most current version of this presentation is available from 1

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5 Select one of the CAC certificates, click OK If you receive an error message / screen after selecting your CAC certificate, please go through this guide. 5

7 Select My Profile / Update and view my profile, or Update Global Address List (GAL) under Quick Links

8 The Personal Information tab is displayed first. Your Enterprise User Name (EUN), main/residential address, addresses and personal phone numbers can be updated in this tab. This information updates your contact information in DEERS. Select Submit when done Note: You can change how your name appears in the GAL. Slides provide more information 8

9 Update the unit's contact information by selecting the appropriate character sheet [eg for CTR]. You may see different tabs depending on your character: MIL is used for military CIVs, CTR for civilians is used for contractors. Some people may have more than one persona, if you have it, refresh all tabs.. Multiple personas are called dual persona 9.

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10 MIRC personnel must change/update these 3 fields (along with the duty phone number on the next slide) Duty Organization: US Army * Duty Organization: Military Intelligence Readiness Command * Duty Deployment / Location: US Army Reserve Center * * Select the drop down Menu to change fields United States Army Military Intelligence Readiness Command US Army Reserve Center Note: Your task placement automatically affects your mailbox placement. Each installation is connected to specific DECC (Defense Enterprise Computing Center) exchange servers, and changing the installation will move the mailbox [in the background] to the designated DECC for your [new] installation. Note 2: This does not apply to Prime Class users, only Business Class (see comments on page 19). Change Account Location is the appropriate method for PCS users to change their mailbox location. For the Army Reserve, nothing will change more than the US Army Reserve Center. Note2: For non-Merck users only: If no installation list is available, contact usarmy.pentagon.hqda-cio-g-6.list.missing-milconnect-data@mail.mil or Army PEO EIS.

11 MIRC employees must add/update their phone number(s). Enter your DIP address, work numbers, duty (work) address here along with your SIPR and JWICS addresses. This address is from your CAC Enter SIPRNet. Enter the address(es) here (if you have it) Enter the JWICS address here (if you have it) Login phone number (C) here 11

12 To change the sponsor information, personal information and work start date in this presentation, which cannot be changed through interaction, it is necessary to contact the authoritative source of this article. Below is a list that will help you fix the data that has not been changed. DEERS / RAPIDS Registration Office Contractors should contact their SPOC (Service / Agency Point of Contact) through their local TA (Trusted Agent) TASS (Trusted Associate Sponsoring System) website: For other personnel information areas, government civilians and military should contact their contact staff office / S1 like this Information from official personnel records flows to DMDC. 12

13 How to make the Global Address List the first list when using Outlook instead of the US Army Reserve Center (or whatever you have installed). (Not available when using webmail) Open Outlook and click the address book icon in the top row of your inbox. Click on Tools and select: 13 options

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14 How to make the Global Address List the first list displayed instead of the US Army Reserve Center (or one you have installed). If you use Outlook (not only available for webmail users) (continued). Finally, select the drop-down list Show this address list first: change it to a Global Address List Note: You also want to change when you send email, check the names with these address lists in the following order: and make it a Global Address List . first (like the example above). To add it, click on the add button (button), if it is messy, click on the black arrows on the right side of the box 14.

15 How to change the first name part of your GAL display name (shown on slide 8) The first name part of your display name includes your first name, last name, middle name and nickname. You must select: Change to start changes 15

16 How to change the name part of a display name in GAL (continued) This screen gives you options to change parts of the name part of the display name, including adjusting capitalization, and adding hyphens or apostrophes. The current value of the user's display name is shown above. To change your display name, select the desired option and/or enter the required personal information. Custom allows you to enter special characters (dots, dashes, apostrophes) and uppercase letters (eg McDonald's to McDonald's), but the letters must remain the same. 16

17 How to change the first name part of the name displayed in the GAL (cont.) 1) You can change how your last name is displayed: Full or Custom by selecting the desired radio button (blue arrow). 2) You can change how your name is displayed: Full, Initial, or by selecting the radio button (red arrow). 3) You can change how your middle name is displayed: Full, Initial, or by selecting the radio button (purple arrow). 4) If you want to use a nickname, (the nickname can be included in the preferred title) (green arrow). Selected name entries should use common sense, good judgment, and professional judgment. (Example: Mike for Michael) 17

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18 How to change the name part of your display name in GAL (cont'd) Example of how to change a person to show the person's first name, full middle name and last name Old version vs. New Version Select Preview to see your changed name. Select Submit and Close when satisfied. 18

19 Abbreviations, Abbreviations and Terms Abbreviation/Term Definition Basic Class User Business Class User CAC CVS DECC DEERS DISA DMDC DoD EE GIG GAL IASO IE IMO NETCOM RAPIDS SPOC TA TASS TNOSC TTP 512MB storage, webmail access only 4GB storage, Outlook Permits existing computers, Government BlackBerry Access, and Webmail Access Common Access Card Contractor Verification System Defense Enterprise Computing Center Defense Registration Notification System Defense Information Systems Agency Defense Workforce Information Center Defense Enterprise Global Information Network Global Address List Information Security Employee Internet Explorer Information Management Officer (Army) ) Network Enterprise Technology Command Real Time Automated Personal Identification System Service / Agency Point of Contact Trusted Agent Trusted Association Sponsor System Theater Network Operations and Security Center Tactics, Techniques and Pro last 19

20 Please note that changes take 4 to 48 hours to make a presentation: Michael J. Danbury If you have any questions, please visit: 20

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